Art of the Qualified Plan Audit

In Summary A Warning Against Employer Discretion: “Bleeding-heart” plan sponsors are advised against approving non-safe harbor hardship distributions (like paying for weddings or maxed-out credit cards) on a case-by-case basis, as this discretionary approach risks discriminatory application and potential IRS penalties. The Plan Document Must Dictate Approvals: To remain compliant, any approved hardship reasons—especially non-safe … Continued

In Summary Defining Catch-Up Contributions Correctly: Catch-up contributions are specific amounts (e.g., $7,500 in 2024) that participants aged 50 and over can contribute only after they have first exceeded the standard elective deferral limit (e.g., $23,000 in 2024), a plan-imposed limit, or the ADP test limit. The Problem with Pro-Rata Payroll Coding: A common error … Continued

In Summary A Year of Service Is Negotiable, Not Literal: A “Year-of-Service” in retirement plans often does not equal 12 months, as employers can choose from various counting methods (Actual Hours, Elapsed Time, Equivalency) to define eligibility and vesting, essentially making a year “whatever the employer needs it to be.” Counting Methods: Different methods offer … Continued

In Summary Differences in Distribution Reporting: There are inconsistencies between GAAP and Form 5500 instructions, particularly concerning benefit distributions. Form 5500, Schedule H includes benefits payable (approved but unpaid claims) as a liability, while accrual basis GAAP financial statements generally report distributions when paid, aligning with Forms 1099-R. Treatment of Corrective Distributions Varies: Accounting for … Continued

Don’t Stand, Don’t Stand So, Don’t Stand So Close to Me Unlike unwritten rules referring to the social norms, customs, and expectations that guide behavior in various contexts, such as maximizing personal space in an elevator, or bringing a small gift when invited to someone’s house, SECURE 2.0 brings rules that must be followed effective … Continued

The Office of the Chief Accountant (OCA) in the Employee Benefit Security Administration (EBSA) of the Department of Labor (DOL) has released a 2023 Audit Quality Study covering the quality of audits being performed by independent qualified public accountants (IQPAs).  This is the fourth study to be performed with prior studies being performed in 2015, … Continued

In Summary PEP Definition and Structure: Pooled Employer Plans (PEPs), established by the SECURE Act, allow unrelated employers to join a single defined contribution plan, which is maintained by a pooled plan provider (PPP). This “open MEP” structure treats the plan as a single entity for both ERISA and IRC compliance, eliminating common-interest requirements that … Continued

Nervous apprehension tends to overwhelm new 401(k) audit clients who don’t know how involved they will need to be in the document production for the audit. Often, they are hopeful that one or more of their service providers will “take care of everything” as they promised. The bottom line is that the extent of the … Continued

In Summary Common Audit Findings and Simple Corrections: Typical 401(k)/403(b) audit issues, such as errors in eligible compensation or auto-enrollment, are frequently encountered. These findings generally require depositing corrective contributions, like a Qualified Nonelective Contribution (QNEC), plus lost earnings for affected participants. Even material corrections can be managed by a simple accrual, allowing the audit … Continued

In the past, innocent participants paid the price for their employers’ mistakes In our previous blog Give it BACK!!!”…”No!”…”OK, Keep It!, we described how the previous law required retirement plan fiduciaries to take reasonable action to recover any overpayment of plan benefits, even when the overpayment is generally the employer’s fault. Reasonable action meant an … Continued